What's on the shelf and what it cost: stock keeps itself.
Stock and service items, warehouses, stock vouchers and price lists are tied to your invoices. A sales invoice takes goods out of stock, a purchase invoice puts them in; no adjusting stock by hand.
Sound familiar?
Common stock mix-ups
Today: What was sold is taken out of stock by hand.
With Coudy: Sales and purchase invoices update stock themselves.
Today: The count never matches and nobody knows why.
With Coudy: Every movement is tied to its document; count differences are on record.
Today: Nobody knows what the goods really cost.
With Coudy: The average cost updates on every purchase.
Today: The dealer's price lives on a sheet of paper.
With Coudy: A price list is tied to the account and fills in on the invoice.
How it flows
An item's path
Goods come in on an invoice and leave on one; every movement in between is on record.
- 01
Purchase
A purchase invoice puts it into stock and updates the cost.
- 02
Warehouse
It sits in the branch's warehouse and moves on a transfer.
- 03
Sale
A sales invoice takes it out of stock.
- 04
Count
A count voucher records any difference.
- 05
Report
It shows in the stock value and the sales profitability.
What you can do
Stock and Service Items
Each item holds what you need to find it and price it right; services are items too, without stock. The same card is used on invoices and stock vouchers alike.
- Search by barcode
- Main supplier and last purchase price
- Average cost and selling price
- Category, brand and unit
Stock Item · Detergent 5 L
- Barcode
- 8690000012345
- Category
- Cleaning
- Unit
- Piece
- Average cost₺205.00
- Last purchase₺210.00 · Anadolu Toptan
- Selling price₺270.00
In stock148 pcs
Kept by the Invoices
Sales and purchase invoices, returns and purchases made from incoming e-invoices update stock themselves; every movement is tied to the document behind it.
- Sales and purchase invoices
- Returns
- Purchases made from incoming e-invoices
- Each movement tied to its document
Purchase Invoice AF-0087
- Incoming e-invoice turned into a purchase29 Oct
- Detergent 5 L · +60 pcsMain Warehouse
- Average cost updated₺205.00
Stock Vouchers and Counts
Goods in, goods out, transfers between warehouses, counts and opening vouchers. On a count you enter what's on the shelf; the difference posts to stock and stays on record. Every voucher shows in the stock movements under its own number; why an item went up or down can be traced.
- Stock in and stock out vouchers
- Transfers between warehouses
- Count and opening vouchers
Stock Vouchers
- SY-0012 · CountMain Warehouse−2Count
- TR-0034 · TransferMain → Branch24Transfer
- GR-0051 · Goods inOpening120Goods in
Several Warehouses
Each branch's warehouse is followed on its own; goods move between warehouses on a transfer voucher. Warehouse stock shows what's in stock and what has run out. How many of an item are in each warehouse shows on one screen.
- A warehouse for each branch
- Moved by transfer voucher
- In stock and out of stock apart
Warehouse Stock
In stock
312
Run out
4
Warehouses
2
Account-Specific Price Lists
Set up a price list for a dealer, a wholesale buyer or a contract customer. The list is tied to the account; that account's invoices take their prices from it. An item not on the list comes with the sales price on its card.
- Lists for dealers, wholesale or contract customers
- A list tied to an account
- Prices on the invoice come from the list
Price List · Dealer
- Detergent 5 LList ₺270.00₺243.00Dealer
- Paper towels · boxList ₺185.00₺166.50Dealer
- Bin bags · rollList ₺48.00₺43.20Dealer
Frequently Asked Questions
Can't find your question here? Write to Us
Can I give a customer their own prices?
Yes. In Coudy you set up a price list for a dealer, a wholesale buyer or a customer with an agreement and tie it to their account. That account's invoices take the prices from the list on their own; an item not on the list comes in at the selling price on its card.
Do I set up services as stock items too?
Yes. In Coudy services are set up as service items; no stock is kept, but their prices and reports sit beside the goods. The same card is used on invoices, so a labour or service line is searched and added to an invoice just like a stock item.
How is the average cost worked out?
In Coudy each purchase updates the item's cost as a weighted average of the quantity on hand and the new purchase price. Purchases made from incoming e-invoices update it too. The sales profitability and stock value reports use this cost, so what each item earns shows line by line.
How do I fix a count difference?
In Coudy you enter what is on the shelf on a count voucher; the difference posts to stock and stays on record. Every voucher shows in the stock movements under its own number, so you can always see why an item's quantity changed.